January 20, 2020
Reading Time: 6 minutes

10 Powerful Ways to Promote your Upcoming Wine Event

A few years back, we had the opportunity to cut our teeth within the event marketing space by assisting a long-standing, multiple stakeholder wine tourism festival. Not only did we hone our skills, but we were also able to test our ideas on wine tourism event promotion tactics in the digital age.

Since then, we have built on this learning and created comprehensive event marketing strategies for several smaller tourism events and wine festivals.

If you’re reading this, you want clever ways to promote your tourism or wine event online. It may not be necessary for you to promote an event globally, but more likely, you want to put bums on seats for your upcoming wine dinner or make ticket sales before your restaurants’ annual long table lunch.

Maybe you have a charity fundraising dinner or a small wine festival you want to grow?

No matter the reason, getting the news of your event out to the right audience can seem tricky. Fortunately, the online world offers some excellent options.

What is Event Marketing?

Event marketing is not just about creating awareness, though, and it is a specialised area that seeks to build momentum and excitement for an event deliberately over a specific period.

Coming up with ways toaffordably attract attendees may seem daunting. No matter your specific needs, the following ideas will help you promote your event via modern event marketing tactics and put you on the path to reaching your goals.

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Part of any successful event marketing campaign depends on how well you understand your target audience. Thinking you want to sell to anyone who will purchase is a trap, and getting this right will save you time, money and heartache.

Thanks to the fantastic targeting capabilities of many social sites promoting to your ideal target audience is easier than ever.

And that leads to …..

The digital age may mean your promotion is low cost. Still, suppose you seriously want to get your message in front of your ideal customer. In that case, you need to consider pay to play tactics such as social media advertising, PPC and remarketing. So, setting your budget is crucial.

Then start working on these 10 Event Promotion Tactics:

No.1 Event Ticketing Systems

Once you know your audience and budget, the next step is to consider how you will sell tickets.

Even if your event is free, you still want to know the number of attendees. Right?

There are numerous event ticketing systems available that are easy to establish, low cost (you’ll have to pay a % of ticket sales), link easily with many payment gateways and have their inbuilt promotion options.

Eventbrite is a hugely popular option as it provides cost-effective ticketing software. From wine masterclasses to wine dinners to world-renowned food and wine festivals, Eventbrite supports ticket sales for events of all shapes and sizes.

No.2 Search Optimise Landing Pages

Setting up a dedicated event page on your website with easy follow how-to book details (including the booking widget from your ticketing system) should be the cornerstone of all your event promotion efforts.

Driving people to your website will help with your event promotion and help grow your website traffic and gain a bit extra Google love.

When people hear about your event, be assured they will take a gander at your website to gain more info.

Suppose the relevant event info is not easily accessible on your website. In that case, you lose valuable opportunities to engage your audience, build your newsletter database and keep people from learning more about your event.

Ensure the event page covers:

  • Dates, times and where the event address
  • How to book – embed a Ticket Sales widget
  • What to bring
  • Hashtags and relevant information

Take it a step further and ensure your website event page is mobile responsive, has engaging copy, good imagery and is search optimised for specific keywords your audience will search out to find your event.

AND ensure it is socially shareable! You want people to share the event information easily with their friends.

No.3 Create Assets

In this context, digital assets or event marketing collateral are pieces of content – imagery, textual, graphical, or otherwise – distributed across various media such as social platforms, print, and websites.

If you are not a graphic designer or do not have the budget, try using Canva and create your print flyers and social media assets. Utilise existing artwork, video footage and images to create engaging and informative digital assets.

No.4 Establish an Event Hashtag

Hashtags (#) are still a prominent factor in social media marketing today.

Let customers know the hashtag for your event by including it in all social promotions, on your website and in print material.

Hashtags power is threefold:

  • You can easily target a specific group of users
  • Ensures search capability of content
  • And make it easier for your content to reach a greater audience

Used wisely, they can become your best chance of engaging online. You can amplify your message, make your event stand out from the crowd and inevitably gain new brand ambassadors.

FURTHER READING: How to Use Hashtags in Event Marketing: A Quick Guide

No.5 Update ATDW and Relevant Listings

For Aussie’s reading this – Listing your event with the Australian Tourism Data Warehouse will automatically link your events to national and state tourism organisations’ websites. For more information on listings and help that ATDW can provide – click here.

ATDW is hands down one of the fastest ways to get the information out on digital. But don’t forget other free and paid listings as well as your industry-specific local tourism groups.

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Contact your relevant tourism organisation to see what listings are suitable to promote your events in your region).

No.6 Support Sponsors, Stakeholders & Influencers

You do not have to do all the heavy lifting with event marketing. Ask your sponsors, media partners, and potential collaborators to get on board to amplify your message.

Make it easy for them to spread the word from the very beginning. Create a cheat sheet with a concise set of notes to use as a quick reference.

The Cheat Sheet should include:

  • Event booking details and website event page
  • Social Media channels to link support
  • Event Hashtags
  • Digital Collateral and style guide

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Put your digital assets into dropbox and share the link with your collaborators)

No.7 Spruik About the Event on Social Media

Social media is still a trusty communication channel that can multiply your reach, increase engagement and build event momentum.

There are so many ways you can promote your event on social media; we can’t cover them all here. For a good round-up, read Canva event promotion ideas for social media.

No.8 Send Engaging Newsletters

Email is still an extremely critical communication channel, and it is essential to your event marketing campaign. Just ensure you’re sending out a timely, relevant newsletter and not a one off and don’t send it out the day before the event!

We see this tactic with smaller events, especially within the wine industry. They send out an email to their database (the database they have not engaged with for months, sometimes years) and then get all despondent that no one booked!

Email Marketing is permission-based – and it all started with a simple transaction. Your subscribers handed over their email and expected something from you, which usually means a regular newsletter.

So a one off newsletter just won’t cut it.

No.9 Write Press Releases

Like email, press releases are not dead either, and there is a place for them in your event marketing strategy.

Most print publications now have an online equivalent. So, when you write a press release, you should submit it to media release sites (both free and paid versions) and submit directly to the quality print magazines with which you have built a relationship.

If it’s relevant information, in most cases, they’ll be happy to include it in their online publication and link back to your website.

Not sure how to write a Press Release – download our Essential Media Release Guide

No.10 During and Post Event

So, the big day has arrived. You’ve done all the hard yards, and you know you want to enjoy your event.

Sadly, this is not the time to sit back and relax.

Keep the momentum going by:

  • Liking, commenting and resharing User Generated Content on social media
  • Take photos of the day
  • Get feedback from attendees

These tactics will help you do a post wrap up and assist you with your next event promotion.

Want More Help?

We offer a full Event Marketing Service, so get in touch if you want us to help you promote your next wine event.

Tania Shirgwin

Tania Shirgwin

Founder + Head Consultant

Tania is a wine, tourism & hospitality marketing strategist specialising in wine tourism and epicure experience marketing. As founder of Decant Digital (formerly bizeez communications), Tania’s unique role over the past 12 years has enabled her to follow her passions of travel and her marketing obsessions of consumer-focused web development, search optimisation, strategic planning, and training. With over 70 customised wine & tourism websites built to date, successful event marketing and new business launch campaigns, Tania’s wealth of experience ensures businesses continually increase website traffic, direct bookings, and sales via proven marketing tactics.

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